Call to Order: Meeting called to order at 5:08 p

Oakville School District

School Board Minutes

October 29, 2007

Call to Order: Meeting called to order at 5:32 p.m.

Pledge of Allegiance

Establish Quorum: Board members present were Judith Palmer, Lisa Norskog, and Steve Mittge. Quorum established. Don Secena called to have himself excused from the meeting.

Special Recognition: None

Correspondence: None

Community Comments: Steve Reinitz passed on some information that he found at home from his days as the chairman of the board, to the current chairperson, Judith Palmer. He also wanted to comment that one senior at the homecoming game Friday night was not recognized, and also wanted to know why there are no articles in the paper on our football games and events.

Board member, Stephanie Pickernell joined the meeting at 5:33 p.m.

Mr. Reinitz continued, that as a parent, we like to see our child’s name in the newspaper, and the kids also like to see their names. Are there WIAA rules to the affect of putting something in the paper? Judith Palmer agreed we need more media attention in all areas, academic and athletic. Steve Mittge would like to have this brought up to the athletic director. Eldon Lonborg says either he or Tom Phimister will report on this at the next meeting. They will look into the best ways to help make this happen. Diana Redecker was wondering if there might be a High School student who could possibly report to the news media.

Minutes: Stephanie Pickernell moved to accept minutes as corrected. Lisa Norskog seconded. Passed unanimously.

Reports

Business: LeeRae Ball handed out copies of her financial reports and suggested handbooks.

Discussion was held. Sandy Tuengel reported to the board an FYI on the new Human Resource bulletin board in the district office.

Board Committees: Judith Palmer asked Lisa Norskog if there has been any further contact with the USDA about the grant. Lisa said they have a meeting scheduled in the near future. Steve Mittge reported that they have not met on the policies yet but will be setting a meeting in the near future. Eldon Lonborg wanted the board and community to be aware that WSSDA (Washington State School Director’s Association) will be honoring Steve Mittge for 20 years of service with the Oakville School Board.

Principals: Sheryl O’Brien reported on some of the things that have been kindly donated this year. From Grays Harbor, we received $500.00 for school supplies, Harry’s Grocery donates candy bars three of four times a year, Holstroms donated 300 pumpkins, as well as donations from Sterling Savings, and other local community business and members. We would like to thank everyone for their continued support. Tom Phimister passed out a list of potential fundraisers to the board for approval. We would like to use this approved list for this, and future, school years to come. Judith Palmer called for questions. Steve Mittge asked if some of the “food selling” items are within policy guidelines. Tom reassured the board that these activities do not conflict with any school lunch programs or other policy restraints. Eldon Lonborg assured that all fundraisers dealing with food would fall within USDA rules. Steve Mittge moved to approve the list of fundraisers as presented. Stephanie Pickernell seconded. Passed unanimously.

Mr. Phimister then passed out a flyer of our up-coming Veteran’s Day Assembly. Lori Thomas, with the Chehalis Tribe, has done fund raising all summer in order to bring Samuel Tom Holiday, a Navajo Code Talker, to the tribe as an honored speaker. Mr. Holiday has agreed to speak with our students the day before, during our Veteran’s assembly. This is a great opportunity for our staff and students. We thank Lori and the Chehalis Tribe for their generosity. Tom also reported that after further investigation, E-rate would not be able to help us with the purchase of new cell phones.

Superintendent: Eldon Lonborg reported to the board that our Basic Education Compliance has been completed and met. He would like the board to be aware of our compliance and asked Judith Palmer to sign the official documents. Eldon then spoke a little about the up-coming levy. He has attended meetings with superintendents and the county auditors, and gave a few suggestions to the board. He would like the board to consider appointing a levy committee to begin planning soon. Lisa Norskog and Steve Mittge will be able to be on the committee. Steve Reinitz will be willing to be on the committee; however, he is resigning as committee chairperson. Anita Nardolillo says she would be happy to be on the levy committee also. Mr. Lonborg mentioned the policy listed under new business. Due to hiring a re-tire/re-hire person, we needed to have this policy in place. He then asked the board about the date of the December board meeting. Discussion was held. Steve Mittge moved to have the meeting held on December 17, at 5:30 p.m. Stephanie Pickernell seconded. Passed unanimously. Eldon then asked about the process of the new superintendent selection. He felt the board should start considering the “how’s” and “whys” of the structure. He then let the board know he will proceed with the purchase of the new Nextel phones after Tom’s report on e-rate. Eldon then reported that on October 11, he had a meeting with John Molohon and Denise Wulff from ESD 113, to cover our abiding by the OSPI receivership. They will be meeting monthly on this issue.

Consent Agenda: Sandy Tuengel asked that the board add the supplemental contract for Katrina Wyman as MS Girls Basketball Head Coach and Jamie Berg as assistant MS Girls basketball Coach to the consent agenda. Steve Mittge moved to accept consent agenda as presented: Payroll in the amount of $188,158.85, General Fund A.P. for $63,809.73, ASB A.P. for $1076.48, General Fund canceled checks, 262.80 student FTE, Procurement Card Resolution #110-06-20, and the addition of Katrina Wyman as MS girls basketball head coach, and Jamie Berg as Assist. MS girls basketball coach under personnel. Stephanie Pickernell seconded. Passed unanimously.

Old Business: none

New Business

a. Policy 5001 – First Reading:

Stephanie Pickernell moved to accept first reading of Policy 5001 as presented. Steve Mittge seconded. Passed unanimously.

b. Re-Characterization of 2005 Fund Transfer:

Eldon Lonborg requested that the board move to re-characterize the transfer of funds from the Capital Projects to General Fund, to show as a loan with a schedule of re-payment within three years. Discussion was held. Steve Mittge moved to re-characterize the transfer of funds from Capital to General Fund, to show as a loan with re-payment within the next three years, and charge the superintendent to formulate a plan of re-payment. Lisa Norskog seconded. Passed unanimously.

Community Comments: Sheryl O’Brien wanted the board to know that on November 16, the elementary is hoping to have a free Thanksgiving feast for the staff, students and community members. The PTSA and/or WEA will be planning on reimbursing the district through a grant.

Future Agenda Items: None.

Steve Reinitz asked the board to make an additional comment. He would like to suggest the board plan on possibly making some extra considerations for the basketball team who are anticipating going on to state. He would like the board to also consider possible stipends for the coaches if their teams make state playoffs.

Stephanie Pickernell moved to adjourn the meeting at 7:28 p.m. Lisa Norskog seconded. Passed unanimously. Meeting adjourned.

_________________________________ ______________________________

_________________________________ November 26, 2007